The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, current and prospective student loan borrowers, and current employees. Northwest State Community College is committed to the principle of promoting access to information that will allow consumers to make informed decisions about post-secondary education. This page provides readily accessible consumer information to help students, parents, employees and the college community make informed decisions about post-secondary education.
You are also entitled to a paper copy of any of the information contained in this webpage. Please contact Northwest State Financial Aid Office by calling 419.267.1333.
Please contact us finaid@NorthwestState.edu or call us at 419.267.1333 if you have any questions or were unable to find the information that you need.
General Institutional Information
For a full list of Northwest State’s academic programs, please visit http://northweststate.edu/degree-programs/.
Accreditation, Approval and Licensure
Accreditations and Approvals
Northwest State Community College takes pride in its accreditation by the Higher Learning Commission and is a member of the North Central Association, 230 S. LaSalle Street., Suite 7-500, Chicago, Illinois, 60604, phone 312.263.0456.
Professional approval and/or accreditations are given for quality programs. Many of the majors at Northwest State Community College have received this distinction.
Human services students who have successfully completed the major can apply for registration as a social worker assistant with the State of Ohio Counselor, Social Worker and Marriage & Family Therapist Board, 77 South High Street, 24th Floor, Room 2468, Columbus, Ohio, 43215, phone 614.466.0912.
The Ohio Department of Education has approved the associate educator licensure programs in pre-kindergarten and educational paraprofessional. Ohio Department of Education, 25 South Front Street, Columbus, Ohio, 43215-4183, phone 877.644.6338.
The medical assisting program is accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) upon the recommendation of the Medical Assisting Education Review Board of the American Association of Medical Assistants Endowment. CAAHEP 25400 U.S. Highway 19 North, Suite 158, Clearwater, FL ,33763, phone 727.210.2350.
The associate degree nursing program is approved by the Ohio Board of Nursing and accredited by the Accrediting Commission for Education in Nursing, 3343 Peachtree Road NE, Suite 850 Atlanta, GA, 30326, phone 404.975.5000.
The practical nursing program is approved by the Ohio Board of Nursing.
The business technologies programs are accredited by the Accreditation Council for Business Schools and Programs, 11520 W. 119th Street, Overland Park, KS, 66213, phone 913.339.9356.
Affiliations and Memberships
Northwest State Community College maintains memberships in national, regional and local professional organizations including:
Accreditation Commission for Education in Nursing; Accreditation Council for Business Schools & Programs; American Association of Collegiate Registrars and Admissions Officers; American Association of Community Colleges; Association for the Advancement of Sustainability in Higher Education; Association of Community College Trustees; Association of Fundraising Professionals; Association of Title IX Administrators; Behavioral Health Professionals of Northwest Ohio; Black Swamp Safety Council; Council for Adult Experiential Learning; Center for Innovative Food Technology; College & University Professional Association for Human Resources; Commission on Accreditation of Allied Health Education Programs; Council for Higher Education; Council for Resource Development; Counselor, Social Worker and Marriage Family Therapist Board; Defiance County Economic Development; Fulton County Economic Development Corporation; Henry County Community Improvement Corporation; Higher Learning Commission; League for Innovation in Community Colleges; Midwest Institute for International/Intercultural Education; National Academic Advising Association; National Association for Developmental Education; National Association of College Admissions Counseling; National Association of College and University Business Officers; National Association of Student Financial Aid Officers; National Council for Marketing and Public Relations; National League for Nursing; National Organization for Associate Degree Nursing; Northwest Ohio Regional Economic Development Association; Ohio Alliance of Dual Enrollment Partnerships; Ohio Association for Developmental Education; Ohio Association For College Admission Counseling; Ohio Association of Collegiate Registrars and Admissions Officers; Ohio Association of Community Colleges; Ohio Association of Two-Year College Admission Officers; Ohio Coalition of Associate Degree Early Childhood Program; Ohio Coalition of Associate Degree Human Service Educators; Ohio Council of Associate Degree Nursing Education Administrators; Ohio Council of Chief Academic Officers; Ohio Council of Student Affairs Officers; Ohio League For Nursing; Ohio Two Year College Career Services Association; Paulding County Economic Development; Sloan Consortium; Williams County Economic Development Corporation
Chambers of Commerce Memberships:
Archbold, Bryan, Defiance, Delta, Hicksville, Montpelier, Napoleon/Henry County, Paulding, Swanton, Van Wert, Wauseon, and Whitehouse
To file a complaint about the institution, please contact:
The Higher Learning Commission
230 South LaSalle, Suite 7-500
Chicago, Illinois 60604-1411
Telephone: 312.263.0456 or 800.621.7440
Email: email@example.com *
Website: www.hlcommission.org *
*The Commission does not have an online complaint system and does not accept complaints via e-mail.
For more information about Northwest State Community College, visit http://northweststate.edu/about-nscc/.
The Career Services Office offers a variety of services to help students with their educational goals. Whether you are confident in the career path you have chosen, or you have some uncertainties about your major, we can help.
We specialize in career development, the process of helping you identify, plan for, and achieve your career goals. This is achieved by offering information, advice, training, and resources designed to help you select an educational path that leads to a financially rewarding and personally satisfying career. These services are available to currently enrolled students and alumni.
Career services assists students in finding jobs while pursuing their degrees or upon completion of a program. This includes assistance in planning their job search, resume development, and improving interviewing skills. Career dervices also assists employers who wish to post job listings on Northwest State’s online job board.
To look into what jobs are currently in-demand and to look toward the future, our own online job board, JobsNET and the state Ohio Means Jobs boards may be used, as well as state and national labor market information.
For more information, visit http://northweststate.edu/career-services/.
The College Scorecard provides students and families with clear information through an interactive tool that lets them choose among any number options based on their individual needs, including location, size, campus setting, and degree/major programs.
Computer & Network Use Policy
Download the policy here: http://northweststate.edu/wp-content/uploads/files/Chapter-13.-Information-Technology.pdf.
Constitution Day, held on September 17, commemorates the signing of the U.S. Constitution. Click here to learn about more about annual Constitution Day events at NSCC, facts about the Constitution and more.
Copyright Infringement Policies & Sanctions
For more information, please see Academic Honesty policy (pg. 24): http://northweststate.edu/wp-content/uploads/files/A-Student_Info_pages3-30.pdf.
Emergency Response & Evacuation Procedures
In the event of an on campus emergency, Northwest State students and employees should contact the campus security office at 419.572.1773. Weather related closings and delays will be communicated via the college website, Quick Alert system, and local radio and television stations.
The College emergency response plan can be found at: http://northweststate.edu/wp-content/uploads/files/NSCC-Emergency-Plan.pdf.
Northwest State offers classes at various satellite locations. For a complete list of our campus locations, please visit: http://northweststate.edu/satellite-locations/.
Facilities/Services Available to Students with Disabilities
Northwest State welcomes students from all backgrounds and understands that not everyone learns the same way. The NSCC Accessibility Services Office is here to help students who need special assistance to meet their educational goals.
Under the Americans with Disabilities Act and Section 504, a student with a disability may obtain assistance to help achieve educational goals. For those who are eligible, the office assists with:
• Extended time to complete tests
• Providing test readers
• Identifying note takers
• Procuring auditory books
• Other services as needed
Please explore these services and more by visiting: http://northweststate.edu/resources/accessibility-services/.
Northwest State’s faculty and staff are committed to helping students attain skills that will advance them in their career or toward a four-year degree. For a full list of NSCC employees, please visit: http://northweststate.edu/employee-directory/.
NSCC offers numerous short-term certificate programs. The gainful employment page offers details on the average cost, student loan debt, salaries and more.
Inspection & Review of Educational Records
It is College policy for a student to have the right to inspect and review personally identifiable records and the right for a hearing to challenge the content of those records:
Inspect and Review Records
- Individuals who have attended Northwest State Community College have the right to inspect and review official records, files and data directly related to themselves, including material incorporated into each student’s cumulative record folder in accordance with the College policy on access to student records.
- A student may request, in writing, the opportunity to inspect and review his/her records.
- The request should be made to the chief administrator or designee(s) of the department in which the records are on file.
- A request must specify records to be inspected and reviewed.
- Release of Information for Deceased Students.
- Requests for information on individuals other than the executor during the first 10 years after death will be limited to the release of directory information only. Thereafter, all information becomes available to the public.
- A request by a student to inspect and review his/her records will be granted within a reasonable period of time, but such time is not to exceed seven days in which classes are held after the request has been made.
- Records will be inspected and reviewed by the student in the presence of the department head or his/her designee(s).
- Records may not be changed or deleted during the process of inspection and review.
- The student shall be advised of his/her right to challenge and the procedure to challenge any portion(s) of his/her College record.
- Upon written request, the student shall be provided with a copy of requested documents within his/her record.
- Northwest State Community College will release non-directory information, including grades, to parents of dependent students only with the written consent of the student, regardless of the student’s age or dependency status. Written consent for such requests must be submitted to the Registrar’s Office.
Hearing to challenge content of records:
- Students shall have an opportunity for a hearing to challenge the content of their College generated records, to insure that the records are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students, and to provide an opportunity for the correction or deletion of any such inaccurate, misleading, or otherwise inappropriate data contained therein. Third party records are not open to challenge.
- A student may request, in writing, an opportunity for a hearing to challenge the content of his/her College record.
- Request should be made to the president or president’s designee(s).
- A request must:
- Identify in specific terms the portion(s) of the record to be challenged.
- State the reason(s) for challenging the portion(s) of the record so identified.
- State the remedy sought; i.e., the correction or the information under challenge.
- The hearing will be conducted by the president or designee(s) who will act as the hearing officer(s).
- The hearing will be granted within ten days after the request has been made.
- The department head or his/her designee(s) responsible for the student record under challenge shall represent that record in the hearing.
- Prior to the hearing, the hearing officer(s) shall notify the student and the department head of the time, place and date of the hearing and of the specific portion(s) of the student’s record to be challenged in the hearing.
- The hearing shall be limited to consideration of the specific portion(s) of the student’s record being challenged.
- The student will have the right to be assisted by an advisor of his/her choice.
- The burden of sustaining the challenge rests with the student.
- The student and the department head have the right to present evidence and witnesses directly related to that portion(s) of the student’s record being challenged.
- The hearing officer(s) shall keep a taped record of the hearing.
- The hearing officer must provide the student with a written notification of the disposition of the challenge including the reason(s) for the disposition.
Institutional personnel access to student records:
- Students have the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
- One exception, which permits disclosure without consent, is disclosure to “school officials” with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic, research, or support staff position, including law enforcement unit personnel; a person or company with whom the College has contracted such as an attorney, auditor, or collection agent; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
- A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- Financial aid information supplied by students or parents will be maintained on a confidential basis, with only necessary information released to institutional personnel from the standpoint of processing financial aid awards.
Students and faculty are expected to engage in their academic work with integrity and respect for others. Students are expected to submit academic work that reflects their own original thought and is their own. Any misrepresentation in academic work, including plagiarism, is a form of academic dishonesty.
Examples of academic dishonesty include but are not limited to:
- Plagiarism – representing the words or ideas of another person as your own without identifying the source.
- Using the exact words from a source, including cutting and pasting from a website, without both quotation marks to indicate the extent of the material borrowed and a citation of the original source.
- Paraphrasing or summarizing ideas from a source without proper citation. Submitting work written or created by another, whether such work is written by a friend, an author, or is downloaded from the internet.
- Quoting from an unacknowledged source during an oral presentation.
- Patching together a work using phrases and ideas borrowed from a number of different sources.
- Accepting assistance or collaborating with other students beyond what is explicitly permitted by the faculty.
- Cheating – The use of unauthorized or prohibited materials. Students, who intentionally use or attempt to use unauthorized information in any academic exercise, including computers or exams, are cheating.
- Cooperating with another person in academic dishonesty, such as, taking an exam for another student, having another student take an exam for you, or exchanging information with another student during or after an exam.
- Copying from or looking at another person’s exam or allowing another student to copy your exam.
- Obtaining unauthorized copies of an exam prior to exam time.
- Intentionally falsifying information in an academic exercise or clinical/laboratory record.
- Unauthorized resubmission of coursework for more than one course.
Disciplinary Penalties for Academic Dishonesty
- The faculty member who detects academic dishonesty and the Division Dean will handle the discipline. In the event the faculty member is the dean, the Vice President for Academics handles the discipline. Each action will be documented in writing and the faculty member will be notified.
- For a first time offense, a grade of “F” will be issued for the project, paper, test or whatever assignment in which academic dishonesty has occurred. A faculty member may have other penalties specified in the course syllabus. The faculty member will impose the grade.
- For a second offense, not necessarily in the same course, a grade of “F” will be issued for the course in which academic dishonesty has occurred. The Vice President for Academics will inform the faculty member of the second offense, and the faculty member will impose the grade. The Vice President for Academics will inform the student.
- For a third offense, not necessarily in the same course, a grade of “F” will be issued for the course in which academic dishonesty has occurred. Additionally, any student who has been involved in three (3) offenses, not necessarily in the same course or semester, will be dismissed from the College immediately for one (1) semester (excluding summer). Upon readmission to the College, any future offense will cause the student to be dismissed immediately with no right to readmission. The Vice President for Academics will be responsible for imposing dismissal.
- The student may appeal any disciplinary action by following the steps of the grievance procedure.
Net Price Calculator
Use this tool to receive an estimate of how much students similar to you paid to attend Northwest State Community College in 2014-15.
The value of a college education is priceless in today’s world. At Northwest State, you can earn that college degree at a significantly lower cost than you would pay at a four-year college or university. For a full list of our tuition and fees, please visit: http://northweststate.edu/business-office/tuition-and-fees/.
Privacy of Student Records (FERPA)
Annual Notification of Student Privacy (FERPA)
Section 99.7 of the Family Educational Rights and Privacy Act (FERPA) requires students be informed of their rights under the FERPA regulations. Student rights include the following:
- The right to inspect and review their education records.
- The right to request the amendment of their education records to ensure that they are not inaccurate, misleading, or otherwise in violation of their privacy or other rights.
- The right to consent to disclosures of personally identifiable information contained in their education records, except to the extent that the Act and regulations in this part authorize disclosure without consent such as University officials with legitimate educational interest.
- The right to file with the U.S. Department of Education a complaint under Sections 99.63 and 99.64 concerning alleged failures by the University to comply with the regulations of the Act. The office that administers FERPA is:
- Family Policy Compliance Office,
S. Department of Education,
400 Maryland Ave., SW
Washington, D.C. 20202-8520
- Family Policy Compliance Office,
The following has been identified as directory information and may be released without the student’s written consent:
- Student name
- Student address**
- Email address**
- Major field of study
- Dates of attendance
- Degree and awards received
- Enrollment Status
- Honors (e.g., Dean’s List)
** For legitimate educational purposes only.
Note: Northwest State Community College reserves the right to exercise its discretion to limit disclosure of directory information “to specific parties, for specific purposes, or both.”
Under FERPA a student may request that directory information cannot be released. In doing so directory information required for instances including but not limited to classroom administration and Internal Revenue Service remain exempt. Northwest State does not assume any responsibility for contacting a student for ongoing permission to release directory information and does not assume liability for honoring a student’s request to restrict disclosure of directory information. Please contact the Registrar’s Office at registrar@NorthwestState.edu for more information on restricting directory information.
As a part of FERPA policy, Northwest State defines a College official as: members of the College in an administrative, supervisory, academic, research, or support position or a person employed by (or under contract to) the College to perform a special task, such as an agent, attorney, or auditor.
A College official has a legitimate interest if the official has the need to know within the limitations typically required to fulfill his or her official responsibilities or by a contract agreement related to a student’s educational experience.
FERPA permits the disclosure of personally identifiable information from students’ education records, without consent of the student, if the disclosure meets certain conditions found in 99.31 of the FERPA regulations. Except for disclosures to College officials, disclosures of directory information, and disclosures to the student, 99.32 of FERPA regulations require Northwest State to record the disclosure. Eligible students have a right to inspect and review the record of disclosures.
A postsecondary institution may disclose personally identifiable information from the education records without obtaining prior written consent of the student:
- The disclosure is to other school officials, including teachers, within the institution whom the institution has determined to have a legitimate educational interest.
- The disclosure is to officials of another institution of postsecondary education where the student seeks or intends to enroll or where the student is already enrolled so long as the disclosure is for purposes related to the student’s enrollment transfer.
- The disclosure is to authorized representatives of federal, state, or local educational authorities.
- Disclosure is to the student.
- In connection with the student’s request for receipt of financial aid.
- If required by a state law requiring disclosure that was adopted before November 19, 1974.
- To organizations conducting certain studies for or on behalf of the College.
- To accrediting organizations to carry out their functions.
- To the student’s parents if they claim the student as a dependent for income tax purposes.
- To comply with a judicial order or lawfully issued subpoena.
Note: The College will make a reasonable effort to notify the student or a designate of the order or subpoena in advance of compliance.
- To appropriate parties in a health or safety emergency.
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of 99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. [99.31 9(a)(13)]
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of 99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (99.31 (a)(14))
- To parents of a student regarding the student’s violation of any federal, state or local law, or any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. [99.31 (a)(15)]
- Information the school has designated as “directory information” under 99.37. [99.31 (a)(11)]
Inspection & Review of Educational Records
A student may inspect and review their education records upon request to the appropriate record custodian.
A student may submit a written request which identifies as precisely as possible the record or records they wish to inspect to the record custodian or an appropriate College staff person. The record keeper or an appropriate College staff member will make the needed arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given in 45 days or less from the receipt of the request.
When records contain information about more than one student, the requesting student may inspect and review only the records which relate to them. Northwest State reserves the right to refuse to permit a student to inspect the following:
- The financial statement of their parents.
- Letters and statements of recommendation for which the student has waived their right of access, or which were placed in file before January 1, 1975.
- Records connected with an application to attend Northwest State if that application was denied.
- Those records which are excluded from the FERPA definition of education records.
Northwest State reserves the right to deny transcripts or copies of records not required to be made available by FERPA in any of the following situations:
- The student has an unpaid financial obligation to the College.
- There is an unresolved disciplinary action against the student.
Types, Locations & Custodians of Education Records
|Admissions Records||Registrar’s Office||Registrar|
|Cumulative Academic Records||Registrar’s Office||Registrar|
|Financial Records||Business Office||Director|
|Financial Aid Records||Financial Aid Office||Director|
Amendment of Educational Records
You need to ask the appropriate College official (president or president’s designee) to amend a record. You should identify the part of the record you want amended and specify why you believe it is inaccurate, misleading, or in violation of your privacy or other rights. Please note this procedure excludes grades.
Northwest State may comply with the request or decide not to comply. If we decide not to comply, you will receive notification of the decision and advice on your right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of your rights. Upon request to the President or designee, the College will arrange for a hearing, and notify you, reasonably in advance, of the date, place, and time of the hearing.
The hearing will be conducted by a hearing officer (who is a neutral party).The hearing officer may be an official of the institution. You shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend your educational records. Northwest State will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision.
If the College decides the challenged information is not inaccurate, misleading, or in violation of your right of privacy, we will notify you that you have a right to submit a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision for placement in the record. The statement will be maintained as part of your education records as long as the contested portion is maintained. If Northwest State discloses the contested portion of the record, it must also disclose the statement. If Northwest State decides the information is inaccurate, misleading, or in violation of your right of privacy, we will amend the record and notify you in writing that the record has been amended.
Northwest State Community College does not provide any commission, bonus, or other incentive payment based in any part, directly or indirectly, upon success of securing enrollment or awarding federal financial aid, to any person or entity in any student recruitment or admissions activity or in making decisions regarding the award of Title IV financial aid funds.
Refund Policy/Withdrawal Policy
Refund of Student Fees
All withdrawals from class(es) may be done through a student’s myNSCC account or in writing and are effective on the date received by the registrar. The tuition and lab/material fees refund policy is shown below. The student fee is refunded if a complete drop is done during the 100 percent refund period.
In extreme circumstances, tuition and lab/material fees may be refunded after the refund period. Documentation proving extreme circumstances must be submitted to the registrar for consideration and final approval from the chief fiscal officer.
Refund policy for courses that are 16 weeks or more:
Week 1 100% Refund
Week 2 75% Refund
Week 3 50% Refund
After Week 3 No Refund
Refund policy for courses that are 8-15 weeks:
Week 1 100% Refund
Week 2 50% Refund
After Week 2 No Refund
Refund policy for courses that are 2-7 weeks
Week 1 100% Refund
Week 2 No Refund
Refund policy for courses that are 1 week or less:
Must be dropped the day before the course begins for a 100% refund.
Financial aid recipients should contact the NSCC Financial Aid Office if they plan to withdraw from (or stop attending) all classes during the semester.
Satisfactory Academic Progress
To be eligible for financial aid funds at Northwest State Community College, you must make satisfactory academic progress toward your degree objective. Satisfactory Academic Progress is a condition for continued financial aid eligibility and is measured by the following factors:
- Grade Point Average (GPA)
Students must meet a cumulative grade point average requirement based on the number of credit hours attempted.
Credits Attempted Cumulative GPA
- Credit Hour Pace of Progression
Students must successfully complete no less than 67% of all credit hours attempted cumulatively. Successful completion of classes means passing grades must be earned. Grades of F, W, I, U, P, UC, WF, WM, WP, NP, and NR do not count towards successful completion. Examples of the hours that need to be completed in order to meet 67% completion rate:
Total Hours Attempted Min. Required to Complete
Any combination of all F, W, I, U, P, UC, WF, WM, WP, NP, and NR grades for a semester with zero credit hours earned will not have a warning period and will go immediately on suspension and will no longer be eligible for financial aid funds.
- Length of Eligibility for Degree Completion (Maximum Time Frame)
For each program of study, an institution must establish a maximum time frame in which a student is expected to complete his/her degree requirements. The maximum “length of eligibility” a student is allowed is 150% of the actual credits required for his/her degree or certificate as stated in the Northwest State Catalog. Examples are listed below:
Degree Program Average Hours Required 150%
Certificate program 36 credit hours 54 credit hours
Associates degree 70 credit hours 105 credit hours
Student Body Diversity
Northwest State Community College Enrollment Breakdown by Gender and Ethnicity*
Total Enrollment: 3,612
Nonresident alien 0%
Race/ethnicity unknown 12%
Two or more races 1%
Native Hawaiian or Other Pacific Islander 0%
Black or African American 3%
American Indian or Alaska Native 0%
Male 1,962 54.3%
Female 1,650 45.7%
Percent of full-time, first-time students receive Pell grants = 56%
*Based on Fall 2014 Enrollment IPEDS data
**Based on 2013-2014 IPEDS data
Nothing rounds out a college education like getting involved in campus activities and events. Take advantage of networking opportunities and resume builders offered by the numerous student groups on campus.
Need a break from studying and homework? All students have access to a fully-equipped fitness center.
For more information about student activities at Northwest State, visit: http://northweststate.edu/student-activities/student-organizations/.
Click on the state links below to access state election websites, which include voter guides, registration information and deadlines, absentee and early voting dates, provisional voting information, and polling place hours and locations.